How to mark the attendance of the students

This article gives you the steps on how to mark the attendance of the students.

This includes generally marking attendance at the point of lessons and pre-recording explained absences. 

There are 4 ways to mark attendance in the system, in the class list, class view, daily view or in the student profile modal.

In the class list

Step 1 -  Within the Classes menu, click “Class List”.

Step 2 - Select a date in the date field.

Step 3 - Find the class and expand it by clicking the arrow. 

Step 4 - Find the student and mark their attendance.

There are 5 options available for marking attendence

Y= Present

N= Not present

E= Explained absence: An explained absence will unlock a make up lesson token when triggered from the admin portal. If a customer reports an explained absence, it must be within the relevant timeline to recieve a make up token.

C= Cancelled: Cancelled means the class was cancelled by the operator typically for a reason such as an issue at the facility or bad weather that impacts that class. Cancelling does not automatically assign a credit for the cancelled lesson, this process must be actioned seperatley.

S= Suspended: Suspended can be used if you offer suspensions where the customer remains in the class, however they have chosen to suspend for an allowed time period. For example, you may allow them to suspend for a max of 2 weeks to allow for a family holiday. Typically you would add a credit for the suspension period. The S attendance helps teachers understand that the student is on suspension.

In the Class View

Step 1 -  Within the Classes menu, click “Class List”.

Step 2 - Select a date in the date field.

Step 3 - Find the class and then click the button “Go to Class”.

Step 4 - Find the student and mark their attendance by clicking it. Y for Present, N for Not Present and E for Explained Absence. 

In the Student Profile modal

Marking attendance through the student profile is ideal for situations such as pre-recording explained absences.

For example, if a customer tells you they will be away from lessons in a few weeks time, you can record that absence by following the steps outlined below.

Step 1 - Students are everywhere in the system, just click the selected student and it will open their modal.

Step 2 - In the student profile modal, expand the class by clicking the arrow and it will list the attendance date.

Step 3 - Mark their attendance by clicking it. Y for Present, N for Not Present, and E for Explained Absence, C for cancelled or S for suspended. 

All done! The student attendance is now saved.